BuildWorkflows and agents that run 24/7→

Recruitment.Engineered.

Vitae keeps every candidate, role, client, and conversation connected, so its AI can find people, run outreach, move hiring forward, and show your team what needs attention next.

Book a demoStart for free

Explore Vitae for your team

◫For employersBuild the engine behind hiring.Connect your recruiting data, automate the handoffs, and give your talent team agents that move work forward.Explore the proposition→▦For agenciesRun both sides of the desk.Win clients, fill roles, manage delivery, and keep every relationship connected in one place.Explore the proposition→

Recruitment runs on relationships.Your software should understand how they connect.

Most recruitment systems were built to store records, not understand how recruitment actually works. Candidates sit in an ATS. Clients and hiring managers sit in a CRM. Conversations live across email, calendars, LinkedIn, and messaging. The context connecting them gets lost.

Adding AI to disconnected systems does not solve that problem. Without a shared understanding of the role, the relationship, the conversation, and the next step, AI can only produce generic work.

Vitae connects candidates, roles, clients, hiring managers, conversations, and activity in one living system. Every interaction makes the picture clearer, so your team and AI can find the right people, prepare relevant outreach, keep hiring moving, and show you where to focus next.

Everyone works from the same understanding, from the first conversation to the final hire.

02The solution/ four pillars

Built for how recruiters actually work.

One platform for the whole recruiting motion. Build it your way. Use the tools you already pay for. Plug in your AI and let it run the work.

01

Build it your way.

Set up your own pipelines, fields, and views. Vitae fits how you actually work. Contingent, retained, exec search, RPO, in-house. All in one place.

02

Use the tools you already pay for.

Connect supported tools such as Apollo, Exa and ContactOut. Bring useful data and actions into your recruitment workflow, with the permissions and provider accounts your team controls.

03

Bring your own AI.

Use Ask Vitae inside the platform, or connect an MCP-compatible client such as Claude or ChatGPT. Work with the recruitment tools and records available to your account.

04

Built to last.

Vitae is built so any AI can plug in and do work. The model your team uses today, and the one you switch to in two years, will both work with Vitae.

01Connected recruitment

The context. And the work around it.

Keep candidates, clients, roles and conversations together. Give your team the tools to turn that context into progress.

Make the next step part of the process.

Connect triggers, conditions and actions to the records your team already works with. Review the workflow before it runs, then follow its execution in one place.

  • Visual workflow builder
  • Connected recruitment records
  • Execution history and controls
Explore automation →

Start a conversation with context.

Build email and LinkedIn sequences around the people you want to reach. Personalise each step, plan the follow-up and keep replies connected to the relationship.

  • Email and LinkedIn steps
  • Message variables and delays
  • Reply tracking
Explore outreach →

Give your AI the full picture.

Ask questions about your recruitment work and use supported tools to take the next action. Your records, conversations and permissions give the assistant useful context.

  • Connected workspace context
  • Recruitment tools and actions
  • Claude and ChatGPT through MCP
Meet Ask Vitae →
03What you can build/ workflow ideas

What you can build.

Start with an outcome, then configure the steps, connected tools and approval points. These are workflow ideas to scope with your team.

01Workflow
“Find the top ten engineers who changed jobs in the last 6 months. Score them against my job description. Send me the list every Monday morning.”
02Workflow
“When a candidate accepts an interview, add it to my calendar, send the Zoom invite, draft prep notes, and remind me 30 minutes before.”
03Workflow
“Every Friday, sum up the week's pipeline. Flag any candidates that have not moved. Post it to our team Slack.”
04Workflow
“When a new job comes in, write the job ad, check market salary, post it to our careers page, and start finding candidates.”

You build the workflow. The AI runs it.

Browse all 100+ workflows →
04How it works/ four steps

How it works.

Choose the process to improve, connect the tools it needs, and review the workflow before you launch.

01

Start with a template or blank.

Tech Contingent. Exec Search. In-House TA. RPO. Pick a starting point or build your own from scratch.

02

Connect your tools.

Email, calendar, LinkedIn, sourcing tools, job boards. Plug in your own Claude or ChatGPT account, or use ours.

03

Tell your AI what you want.

Start with the outcome. Configure and review the actions, then track the work as it runs.

04

Hire faster.

Keep the team focused on relationships and decisions. Use automation for the repeatable work around them.

04Your way of working

The same platform. Your own process.

Configure the recruitment process around your team. When you need a deeper integration or a specialist workflow, build it with the Vitae team.

For employers

Bring hiring teams, candidate pipelines and agency relationships into one shared process. Start with the workflow that creates the most manual work today.

Explore the employer platform →

For agencies

Connect business development, client relationships and delivery. Keep the context as work moves from the first conversation to a placement.

Explore the agency platform →

For the process that is uniquely yours

Scope custom integrations, screens and workflows with the people building the platform. Agree the requirements, delivery and support before the build starts.

Explore custom development →
05Features/ everything you need

Everything you need. Nothing you don’t.

The features you actually use, built for how recruiting works. No bloat. No busywork. No enterprise tax.

▦
Connected recruitment records
Keep people, roles, clients and activity together.
▥
Custom pipelines
One per client, role, or workflow. As many as you need.
⌘
Connect your AI
Use supported tools through an MCP-compatible client.
⊕
Use the tools you have
Drop in keys for Apollo, Exa, ContactOut, and more.
{ }
Full API
Build with documented endpoints and scoped access.
⚡
No-code automations
When this happens, do that. Set it up in a few clicks.
◎
Candidate imports and CV parsing
Import candidate records and parse supported CVs.
▤
Scheduling
Calendar sync, free-time checks, automatic invites.
↗
Outreach sequences
Plan email and LinkedIn steps from one place.
▱
Reporting
Review pipeline, activity and recruitment outcomes.
✓
Data and permissions
Manage access and review your data-handling requirements.
06Who it is for/ four audiences

Built for modern recruiting.

One product. Many shapes. Set Vitae up the way your business runs.

Modern agencies

Run many clients, pipelines, and pay models without slowing down.

Executive search firms

Track long, deep searches with the detail retained work needs.

RPOs and high-volume teams

Set Vitae up differently for each client. One platform, many shapes.

In-house TA teams

Match Vitae to how your company hires, not the other way around.

07Choosing your platform

Compare the work. Not just the feature list.

Start with the processes your team depends on. Use these questions to evaluate Vitae alongside the tools you use today.

Your records

Can the team work from connected candidates, roles, clients and conversations?

Explore → Your records

Your process

Can you configure the steps and automate the repeatable work?

Explore → Your process

Your AI

Can your assistant use recruitment context and supported actions?

Explore → Your AI

Your systems

Do the supported integrations match the data flows you need?

Explore → Your systems

Your operating model

Does the platform fit an employer team, an agency or both?

Explore → Your operating model
Compare recruitment platforms →
Pricing

Pricing that grows with your team.

$69 per recruiter a month. $499 a month for in-house talent teams. Migration support included. Scope your move with our team.

See full pricingStart for free
08FAQ/ common questions

Common questions.

Short answers to the questions we get most often. Want more detail? Book a demo and we will show you on your own data.

Vitae brings recruitment records, communication, automation and AI into one platform. Compare the workflows your team needs, the integrations you depend on and how much configuration or engineering each option requires.

Recruiting, your way.

Stop fighting your tools. Start hiring the way you actually work.

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